Hire a Legal Assistant who runs the front office for you.
A pre-vetted legal assistant answers calls, manages calendars, formats documents and keeps billing records tidy, so your lawyers stay on legal work.
- Clio
- Smokeball
- Microsoft Outlook
- Microsoft Word
- LEAP
- RingCentral
Overview
What does a Legal Assistant do?
A busy practice has a second job nobody bills for. Phones ring during client meetings, appointment requests pile up in the shared inbox, time entries go missing at month end and a letter needs reformatting before it can go out on letterhead.
A legal assistant owns that administrative layer. They screen and route calls, schedule consultations and hearings, format correspondence, prepare invoices from time records, scan and file incoming mail, and keep client contact details current. It is the steady, organized support that lets a firm feel responsive, even when every lawyer is busy.
AssistHubPro matches you with a remote legal assistant who understands law office etiquette and works in your tools, from Outlook and Clio to your billing software. They follow your attorneys' instructions, never give legal advice and keep everything they handle confidential.
- Call handling
- Calendar management
- Inbox triage
- Document formatting
- Time and billing records
Skills and stack
The day-to-day running of your office, handled.
The day-to-day work your assistant owns, in the tools your team already uses.
- Call handlingAnswers and screens calls, takes detailed messages and routes urgent matters to the right attorney.
- Calendar managementBooks consultations, hearings and client meetings, and confirms them with every attendee.
- Inbox triageSorts the shared mailbox, flags time-sensitive items and replies to routine requests from approved wording.
- Document formattingPuts letters, agreements and memos onto firm templates with correct styles, numbering and signature blocks.
- Time and billing recordsChases missing time entries, prepares draft invoices and logs payments in your billing software.
- Client onboarding adminSends welcome packs, collects signed engagement letters and sets up new client records.
- Mail and scanningScans incoming post, names and files it to the right matter and notifies the responsible lawyer.
- Travel and court logisticsArranges travel, books meeting rooms and prepares the logistics sheet for each court appearance.
Tools they already know
- Clio
- Smokeball
- Microsoft Outlook
- Microsoft Word
- LEAP
- RingCentral
- DocuSign
- QuickBooks
Your legal assistant uses only the inboxes, calendars and systems you share with them, with role-scoped access you can revoke whenever you choose.
Human vs AI
Why a Legal Assistant beats AI on its own.
AI tools are quick at first drafts. A dedicated assistant turns them into finished work you can trust, inside your business.
| Topic | AI aloneAI tools on their own | Your assistantYour Legal Assistant |
|---|---|---|
| Knows your business | ||
| Knows your business | Starts from zero each timeStarts from a blank prompt every time you ask. | Remembers your clients and preferencesLearns your clients, preferences and way of working, and remembers them. |
| Judgment calls | ||
| Judgment calls | Can be confidently wrongFollows patterns and can sound certain when it is wrong. | Checks facts and asks before actingSpots the exception, checks the facts and asks you before acting. |
| Follow-through | ||
| Follow-through | Waits for the next promptAnswers when asked, then waits for the next prompt. | Owns each task until it is doneOwns the task from start to finish and follows up until it is done. |
| Relationships | ||
| Relationships | Can't build trustCan't build trust with the people you work with. | Part of your team to clientsTalks to your clients, vendors and team like part of your company. |
| Works in your tools | ||
| Works in your tools | Output needs copying overNeeds someone to copy its output into your systems. | Works inside your accountsWorks inside your accounts, with access you control. |
| Accountability | ||
| Accountability | Nobody stands behind itNobody stands behind the result. | Reports to you, with a free rematchYour assistant reports to you, backed by an Account Manager and a free rematch. |
The best of both. Your assistant can use AI tools to draft, research and summarize faster, then checks every result before it reaches you or your clients.
How hiring works
From first call to first commit.
Every assistant is checked before you meet them, so your interviews are only with strong candidates.
Step 1
Free consultation
30 minutes on your calls, calendars, billing and tools.
Step 2
Matched shortlist
Pre-vetted assistants who fit your stack, hours and budget.
Step 3
Vetted for you
Law office background · Phone manner assessment · Formatting test · Confidentiality commitment
Step 4
Start working
A kick-off call sets up access and routines, and work starts.
Cost
What a Legal Assistant could cost you.
No pricing grid to squeeze into. We scope the role, hours and experience with you, then quote exactly that.
- Part-timeA few focused hours a day.
- Full-timeOne assistant, dedicated to you.
- TeamSeveral roles, managed together.
Example yearly cost, full-time
$48,000 salary + 30% benefits and overhead
$16/hr × 40 hrs × 52 weeks
Illustrative figures only. Your quote depends on experience and hours. Try the savings calculator.
Projects
Bigger projects you can hand over.
When the front office runs smoothly, your assistant can help with billing, marketing and process work.
Collections follow-up
Sends polite reminders on overdue invoices and keeps a simple aged-debt list for partners.
Marketing admin
Updates directory listings, schedules newsletters and keeps the firm's website bios current.
Intake form automation
Sets up online intake and booking forms that feed straight into your practice software.
Office procedures manual
Documents how the front office runs so cover and new hires can step in easily.
- Pre-vettedInterview and skills test first.
- Account ManagerOne named person, always.
- Free rematchNo questions asked.
- Attorney-led workYour assistant follows attorneys' instructions and never gives legal advice to callers or clients.
FAQ
Hiring a Legal Assistant: your questions.
How is a legal assistant different from a paralegal?
A legal assistant focuses on administration: calls, calendars, formatting, billing and client admin. A paralegal does substantive preparation such as drafting and record summaries. Many firms start with one and add the other.
Can they answer our phones?
Yes. Your assistant can take calls through your phone system, such as RingCentral, follow your call script and route urgent matters. They never give legal advice to callers.
Which billing and practice tools do they use?
We match on your stack. Common ones include Clio, Smokeball, LEAP, QuickBooks and Outlook, and your assistant learns your firm's set-up during onboarding.
Do you match for our type of practice?
Yes. Tell us your practice areas and client base on the consultation, and we look for assistants who have supported similar firms.
How is client information kept confidential?
Your assistant signs a confidentiality agreement and only sees the inboxes and systems you share. You can remove access at any time, and we remove it when the placement ends.
Can they cover our office hours?
Yes. Your assistant works the hours you choose, including early starts or late finishes if your clients call then.
How fast can someone start?
Most firms interview candidates within days of the free consultation, and work starts after a short kick-off call to set up access.
What if our assistant isn't working out?
Let your Account Manager know. We'll arrange a free rematch, no questions asked.
Hire a Legal Assistant with AssistHubPro.
A free 30-minute consultation and a real reply within 24 hours. No obligation.
- 1We reply within 24 hoursA real person reads every request and replies with a clear next step.
- 2Free 30-minute consultationWe scope the role, the hours and the tools you use.
- 3Meet your matchesInterview pre-vetted assistants and choose who joins.
- Pre-vetted
- Free rematch
- Account Manager