Inbox and calendar
Sorts incoming mail, drafts routine replies, books meetings and sends reminders before each one.
Hire virtual assistants who give you your week back.
Hand the inbox, calendar, follow-ups and data work to a pre-vetted assistant who works your hours and keeps the routine running without reminders.
- Roles
- 10 assistant roles
- Matched in
- Days, not weeks
- If it isn't right
- Free rematch
- Pre-vettedPre-vetted talent
- Free rematchFree rematch, no questions
- Account ManagerDedicated Account Manager
- 24-hour replyReply within 24 hours
What changes
Busy people get hours back when the routine work is handled.
Inbox, calendar, CRM updates, follow-ups, data entry. None of it is hard, all of it is constant, and it quietly takes the hours you meant to spend on clients, sales and the next stage of the business.
Virtual assistance covers a wide range of support. An executive assistant guards a founder's diary and prepares the week. A personal assistant runs travel, bookings and errands. Others specialize: real estate admin, e-commerce stores, social channels, lead lists, data entry and Excel reporting. What they share is ownership of routine work, done the same careful way every day.
AssistHubPro scopes the role with you first, then matches you with a dedicated virtual assistant who already knows the tools you use. You set the priorities. Your assistant keeps them moving, and your Account Manager checks in to make sure the arrangement keeps working as you grow.
Your inbox is under control
Replies, requests and invitations are sorted daily, so important messages rise to the top.
Follow-ups go out on time
Leads and clients hear back promptly because reminders live in a system, not on a sticky note.
Records stay current
Spreadsheets, CRM notes and shared folders all tell the same story.
Your evenings are free
Booking, ordering and data work are done during the day by someone else.
Every hour handed off goes back to the work only you can do.
What your assistant handles
The routine work, off your plate.
The day-to-day work your assistant takes off your plate.
Your assistant’s week
8 core jobs, done on a routine so nothing waits for you.
Client follow-up
Answers inquiries promptly and works through a follow-up list so leads and clients hear back on time.
CRM upkeep
Logs calls and emails, moves deals between stages and flags contacts that need attention.
Data entry and reports
Keys in orders, forms and records accurately and turns them into a weekly summary you can scan.
Research
Gathers prospect, supplier and competitor information and condenses it into short, decision-ready notes.
Social media support
Schedules posts from your content plan, answers simple comments and tracks what performs.
E-commerce admin
Updates product listings, processes orders and handles routine customer questions for your store.
Travel and personal admin
Plans trips, manages bookings and keeps personal errands from crowding out business time.
10 Virtual Assistance services
Every role in Virtual Assistance, one place to start.
Each service has its own page: what the role handles, the tools they know, how hiring works and what it costs.
- Executive AssistantsGet your mornings back. A pre-vetted executive assistant runs your inbox, calendar, travel and follow-ups, in your tools and on your hours.View role
- Virtual Administrative AssistantsGive your team a dependable admin backbone. A pre-vetted virtual administrative assistant handles scheduling, documents, files and vendor follow-ups in the tools you already use.View role
- Virtual ReceptionistsGreet every caller by name and fill your calendar while you work. A pre-vetted virtual receptionist answers your phones, chats and web forms during your business hours.View role
- Virtual Personal AssistantsStop running your personal life from a to-do list at midnight. A pre-vetted assistant books, reminds, researches and follows up for you.View role
- Real Estate Virtual AssistantsSpend more time with clients, not paperwork. A pre-vetted assistant handles listings, follow-ups, CRM and scheduling, in your tools and on your hours.View role
- E-commerce Virtual AssistantsSpend your time on products and growth. A pre-vetted assistant handles listings, orders, inventory and customer emails, in your store and on your hours.View role
- Social Media Virtual AssistantsShow up on social every week without living in the apps. A pre-vetted assistant plans, schedules, designs and replies, in your accounts and your voice.View role
- Lead Generation Virtual AssistantsStart each week with fresh, researched prospects. A pre-vetted assistant finds, qualifies and contacts the right people, so your team spends time selling.View role
- Data Entry ExpertsClear the backlog of forms, invoices and records. A pre-vetted specialist keys, checks and cleans your data accurately, in your systems and on your hours.View role
- Microsoft Excel ExpertsStop wrestling with broken formulas and copy-paste reports. A pre-vetted Excel expert builds, cleans and automates the workbooks your business runs on.View role
Tools they already know
Fluent in your stack from day one.
Less training, faster results. We match you with someone who already uses the software your business runs on.
Your assistant works in your accounts with role-scoped access you control. You own every login and file, and access is removed when a placement ends.
- Google Workspace
- Microsoft 365
- Slack
- Asana
- HubSpot
- Calendly
- Canva
- Notion
Human vs AI
Why a Virtual Assistant beats AI on its own.
AI tools are quick at first drafts. A dedicated assistant turns them into finished work you can trust, inside your business.
| Topic | AI aloneAI tools on their own | Your assistantYour Virtual Assistant |
|---|---|---|
| Knows your business | ||
| Knows your business | Starts from zero each timeStarts from a blank prompt every time you ask. | Remembers your clients and preferencesLearns your clients, preferences and way of working, and remembers them. |
| Judgment calls | ||
| Judgment calls | Can be confidently wrongFollows patterns and can sound certain when it is wrong. | Checks facts and asks before actingSpots the exception, checks the facts and asks you before acting. |
| Follow-through | ||
| Follow-through | Waits for the next promptAnswers when asked, then waits for the next prompt. | Owns each task until it is doneOwns the task from start to finish and follows up until it is done. |
| Relationships | ||
| Relationships | Can't build trustCan't build trust with the people you work with. | Part of your team to clientsTalks to your clients, vendors and team like part of your company. |
| Works in your tools | ||
| Works in your tools | Output needs copying overNeeds someone to copy its output into your systems. | Works inside your accountsWorks inside your accounts, with access you control. |
| Accountability | ||
| Accountability | Nobody stands behind itNobody stands behind the result. | Reports to you, with a free rematchYour assistant reports to you, backed by an Account Manager and a free rematch. |
The best of both. Your assistant can use AI tools to draft, research and summarize faster, then checks every result before it reaches you or your clients.
How we compare
Better than hiring alone. Safer than a marketplace.
The three ways businesses add remote help, side by side.
| You get | In-house |  Us |
|---|---|---|
| Time to start | No:Weeks of hiring | Yes:Days, not weeks |
| Who vets candidates | Partly:You and HR | Yes:We do: interviews and skills tests |
| If it isn't working | No:Notice, severance, rehire | Yes:Free rematch, no questions |
| Ongoing support | Partly:Your HR team | Yes:A dedicated Account Manager |
| Overheads | No:Benefits, desk, equipment | Yes:No benefits, desk or equipment |
| Scaling up or down | No:Slow and costly | Yes:Add roles as you grow |
How it works
From first call to first task in days.
1Free consultation30 minutes on your the tasks, tools and hours you want covered.
2Scoped planThe role, hours and quote, written down.
3Meet your matchesInterview pre-vetted assistants and choose.
4Kick-off and goAccess set up, routines agreed, work starts.
How we vet
Every assistant is checked for reliable, careful admin.
On top of our standard video interview, a Virtual Assistant has to pass these before you meet them.
Admin experience
Prior work supporting executives, small businesses or teams, explored in the interview.
Practical admin test
A realistic task: triage an inbox, book a meeting, update a spreadsheet.
Written English
Emails and messages assessed for clarity, tone and accuracy.
Organization and follow-through
Questions on how they track tasks, deadlines and handoffs without being chased.
Candidate scorecard
Virtual Assistant
- Video interview
- Admin experience
- Practical admin test
- Written English
- Organization and follow-through
Cost and savings
What a Virtual Assistant could save you.
Move the sliders to match the role you're hiring for. The numbers update as you go.
Estimated yearly saving
$33,540
57% less than hiring in-house
In-house$58,500
AssistHubPro$24,960
Estimates only, from the figures you enter. Your quote depends on the role, experience and hours, and we confirm it after the consultation.
Engagement models
Start small, scale when you’re ready.
Every model includes vetting, onboarding, an Account Manager and the free rematch.
Beyond the basics
Higher-value work, handled too.
Once the daily routine is steady, your assistant can take on work that improves how the whole business runs.
Process documentation
Writes step-by-step guides for recurring work so routines survive holidays and new hires.
Project coordination
Tracks tasks, owners and dates across a project and chases updates before deadlines.
Lead list building
Researches and verifies prospect contacts so your outreach starts from a clean list.
Spreadsheet automation
Builds Excel and Sheets templates, formulas and dashboards that cut repeat work.
Our guarantee
The right fit, or a free rematch.
Not happy with your assistant? Tell your Account Manager and we’ll rematch you with the right person, completely free. No questions asked.
Security and boundaries
- Confidential by agreementYour assistant works under an NDA covering your clients, contacts and business information.
- Access you controlLogins only for the tools the role needs, shared through your accounts and removed when the placement ends.
- Free rematchIf the fit isn't right, your Account Manager finds the right person, free and with no questions asked.
FAQ
Virtual Assistance: your questions.
What founders, professionals and small teams ask before hiring a Virtual Assistant.
What does a virtual assistant do day to day?
Whatever routine work you hand over: email and calendar, client follow-up, CRM updates, data entry, research and admin. You decide the priorities, and your assistant keeps them moving.
Which kinds of virtual assistants can I hire?
Executive assistants, personal assistants, real estate assistants, e-commerce assistants, social media assistants, lead generation assistants, data entry experts and Excel experts. We'll help you pick the right one on the consultation.
Part-time or full-time?
Either. Many clients start with part-time hours and move to full-time once the routines are running. You can also build a small team.
Will my assistant work in my time zone?
Yes. Your assistant works the hours you need, so they're available when your business is.
How do I hand work over?
The kick-off call captures your processes and priorities, and your Account Manager helps you turn them into simple routines in the first weeks.
How quickly can I get started?
Most clients meet pre-vetted candidates within days of the free consultation, and work starts as soon as access is set up.
How is my information kept safe?
Your assistant works under an NDA, in your accounts, with only the access the role needs. You keep ownership of everything and access is removed when a placement ends.
What if it isn't the right fit?
Tell your Account Manager and we'll rematch you with the right person, free and with no questions asked.
Get started
Tell us about your business. We’ll find your assistant.
A real reply within 24 hours and a free 30-minute consultation. No obligation.
- 1We reply within 24 hoursA real person reads every request.
- 2Free 30-minute consultationWe map your week and scope the role.
- 3Meet your matchesInterview pre-vetted professionals and choose.
- info@assisthubpro.com
- Response within 24 hours
- Free rematch on every placement