Hire an IP Paralegal who never lets a renewal lapse.
A pre-vetted IP paralegal manages your patent and trademark docket, prepares filings and tracks office actions, under the supervision of your attorneys and agents.
- Anaqua
- CPA Global
- Alt Legal
- USPTO Patent Center
- TEAS
- WIPO Madrid
Overview
What does an IP Paralegal do?
An IP portfolio is a calendar with consequences. Each patent family and trademark carries response deadlines, annuities and renewals across several offices, and a missed date can mean a lost right that no amount of advocacy brings back.
An IP paralegal keeps that calendar under control. They docket deadlines from USPTO and foreign office correspondence, prepare trademark applications and patent filing packages for attorney review, run preliminary trademark searches, track office actions, coordinate with foreign associates and keep assignment and ownership records current.
AssistHubPro matches you with IP paralegals who know tools such as Anaqua, CPA Global and Alt Legal, and the rhythm of prosecution work. Your attorneys and registered agents make every legal decision and sign every filing. Your paralegal never gives legal advice and treats unpublished inventions as strictly confidential.
- IP docketing
- Trademark applications
- Patent filing packages
- Office action tracking
- Preliminary searches
Skills and stack
Your patent and trademark docket, under control.
The day-to-day work your paralegal owns, in the tools your team already uses.
- IP docketingEnters deadlines from USPTO, EUIPO and WIPO correspondence and checks them against the rules.
- Trademark applicationsPrepares applications, specimens and goods and services descriptions for attorney review.
- Patent filing packagesAssembles forms, declarations and information disclosure statements ready for filing.
- Office action trackingLogs each action, circulates it to the responsible attorney and tracks the response date.
- Preliminary searchesRuns knock-out trademark searches and organizes the results for attorney assessment.
- Renewals and annuitiesSends reminders, collects instructions and coordinates payments through your provider.
- Foreign associate liaisonSends instructions, chases reports and keeps correspondence filed against each case.
- Portfolio recordsKeeps ownership, assignments and status current for every patent and mark.
Tools they already know
- Anaqua
- CPA Global
- Alt Legal
- USPTO Patent Center
- TEAS
- WIPO Madrid
- FoundationIP
- Microsoft Excel
Your IP paralegal works in your docketing system and office accounts with access scoped to the portfolio they support, removable at any time.
Human vs AI
Why an IP Paralegal beats AI on its own.
AI tools are quick at first drafts. A dedicated paralegal turns them into finished work you can trust, inside your business.
| Topic | AI aloneAI tools on their own | Your paralegalYour IP Paralegal |
|---|---|---|
| Knows your business | ||
| Knows your business | Starts from zero each timeStarts from a blank prompt every time you ask. | Remembers your clients and preferencesLearns your clients, preferences and way of working, and remembers them. |
| Judgment calls | ||
| Judgment calls | Can be confidently wrongFollows patterns and can sound certain when it is wrong. | Checks facts and asks before actingSpots the exception, checks the facts and asks you before acting. |
| Follow-through | ||
| Follow-through | Waits for the next promptAnswers when asked, then waits for the next prompt. | Owns each task until it is doneOwns the task from start to finish and follows up until it is done. |
| Relationships | ||
| Relationships | Can't build trustCan't build trust with the people you work with. | Part of your team to clientsTalks to your clients, vendors and team like part of your company. |
| Works in your tools | ||
| Works in your tools | Output needs copying overNeeds someone to copy its output into your systems. | Works inside your accountsWorks inside your accounts, with access you control. |
| Accountability | ||
| Accountability | Nobody stands behind itNobody stands behind the result. | Reports to you, with a free rematchYour paralegal reports to you, backed by an Account Manager and a free rematch. |
The best of both. Your paralegal can use AI tools to draft, research and summarize faster, then checks every result before it reaches you or your clients.
How hiring works
From first call to first commit.
Every paralegal is checked before you meet them, so your interviews are only with strong candidates.
Step 1
Free consultation
30 minutes on your portfolio size, offices and docketing tools.
Step 2
Matched shortlist
Pre-vetted paralegals who fit your stack, hours and budget.
Step 3
Vetted for you
IP prosecution experience · Docketing exercise · Filing preparation test · Confidentiality commitment
Step 4
Start working
A kick-off call sets up access and routines, and work starts.
Cost
What an IP Paralegal could cost you.
No pricing grid to squeeze into. We scope the role, hours and experience with you, then quote exactly that.
- Part-timeA few focused hours a day.
- Full-timeOne paralegal, dedicated to you.
- TeamSeveral roles, managed together.
Example yearly cost, full-time
$70,000 salary + 30% benefits and overhead
$25/hr × 40 hrs × 52 weeks
Illustrative figures only. Your quote depends on experience and hours. Try the savings calculator.
Projects
Bigger projects you can hand over.
With your docket in order, your IP paralegal can help you see and protect the whole portfolio.
Portfolio audits
Reconciles your docket against office records and reports any gaps to your attorneys.
Watch notice triage
Sorts trademark watch results and highlights potential conflicts for attorney review.
Prior art collection
Gathers and organizes references cited in related applications.
Client portfolio reports
Prepares regular status reports on each client's patents and marks.
- Pre-vettedInterview and skills test first.
- Account ManagerOne named person, always.
- Free rematchNo questions asked.
- Attorneys and agents decideYour IP paralegal works under supervision and never gives legal advice. Every filing is reviewed and signed by your attorneys or agents.
FAQ
Hiring an IP Paralegal: your questions.
Do you support patents, trademarks or both?
Both. Tell us on the consultation whether you need trademark, patent or mixed portfolio support, and we match a paralegal with that experience.
Which IP management systems do they know?
We match on your system. Common ones include Anaqua, CPA Global, Alt Legal and FoundationIP, plus USPTO Patent Center, TEAS and WIPO Madrid.
Can they handle foreign filings?
They can coordinate with your foreign associates, track foreign deadlines and keep correspondence in order. Tell us which offices you file in so we can match experience.
Will they file or sign anything themselves?
No. Your paralegal prepares filings for review, and your attorneys or registered agents approve and sign them. They never give legal advice.
How do you keep unpublished inventions confidential?
Your paralegal signs a confidentiality agreement and works only in the portfolios you assign. You can withdraw access at any time and we remove it when the placement ends.
What hours can they cover?
The hours you set. Some teams prefer overlap with foreign offices, which we can plan with you.
How soon can they begin?
Most teams meet pre-vetted candidates within days of the free consultation, then start after a kick-off call to set up docket access.
What if the IP paralegal isn't the right fit?
Let your Account Manager know and we'll arrange a free rematch, no questions asked.
Hire an IP Paralegal with AssistHubPro.
A free 30-minute consultation and a real reply within 24 hours. No obligation.
- 1We reply within 24 hoursA real person reads every request and replies with a clear next step.
- 2Free 30-minute consultationWe scope the role, the hours and the tools you use.
- 3Meet your matchesInterview pre-vetted paralegals and choose who joins.
- Pre-vetted
- Free rematch
- Account Manager