Hire an Executive Assistant who protects your time.
Get your mornings back. A pre-vetted executive assistant runs your inbox, calendar, travel and follow-ups, in your tools and on your hours.
- Google Workspace
- Microsoft 365
- Outlook
- Zoom
- Slack
- Asana
Overview
What does an Executive Assistant do?
Most leaders don't run out of ideas. They run out of hours. The inbox fills before breakfast, three meetings land on the same slot, and the board deck you meant to review on Tuesday is still unopened on Friday.
An executive assistant sits between you and that noise. They triage email so only the decisions reach you, guard your calendar against meetings that could have been a message, book travel that actually fits your week, and chase the follow-ups that slip once a call ends. Good ones learn how you think, so you stop explaining and start delegating.
AssistHubPro matches you with an assistant who has supported founders and senior people before and already works in the tools your office runs on. You lead the business. Your assistant makes sure your days are built around what matters most.
- Inbox triage
- Calendar management
- Meeting preparation
- Minutes and action items
- Travel planning
Skills and stack
Your inbox, calendar and follow-ups, under control.
The day-to-day work your assistant owns, in the tools your team already uses.
- Inbox triageSorts, labels and drafts replies so you see only what needs your judgment, with a short daily summary.
- Calendar managementSchedules across time zones, protects focus blocks and resolves conflicts before you notice them.
- Meeting preparationBuilds agendas, gathers briefing notes and sends materials to attendees ahead of time.
- Minutes and action itemsCaptures decisions, assigns owners and follows up until each item is closed.
- Travel planningBooks flights, hotels and ground transport to your preferences and keeps one clean itinerary.
- Stakeholder communicationHandles routine replies to clients, partners and your team in a tone you approve.
- Document draftingTurns your notes into polished letters, reports and slide decks ready for review.
- Expense trackingCollects receipts, files expense reports and keeps your reimbursements up to date.
Tools they already know
- Google Workspace
- Microsoft 365
- Outlook
- Zoom
- Slack
- Asana
- Notion
- Expensify
Delegated inbox and calendar access is set up in your own accounts, scoped to what you choose to share, and you can revoke it at any time.
Human vs AI
Why an Executive Assistant beats AI on its own.
AI tools are quick at first drafts. A dedicated assistant turns them into finished work you can trust, inside your business.
| Topic | AI aloneAI tools on their own | Your assistantYour Executive Assistant |
|---|---|---|
| Knows your business | ||
| Knows your business | Starts from zero each timeStarts from a blank prompt every time you ask. | Remembers your clients and preferencesLearns your clients, preferences and way of working, and remembers them. |
| Judgment calls | ||
| Judgment calls | Can be confidently wrongFollows patterns and can sound certain when it is wrong. | Checks facts and asks before actingSpots the exception, checks the facts and asks you before acting. |
| Follow-through | ||
| Follow-through | Waits for the next promptAnswers when asked, then waits for the next prompt. | Owns each task until it is doneOwns the task from start to finish and follows up until it is done. |
| Relationships | ||
| Relationships | Can't build trustCan't build trust with the people you work with. | Part of your team to clientsTalks to your clients, vendors and team like part of your company. |
| Works in your tools | ||
| Works in your tools | Output needs copying overNeeds someone to copy its output into your systems. | Works inside your accountsWorks inside your accounts, with access you control. |
| Accountability | ||
| Accountability | Nobody stands behind itNobody stands behind the result. | Reports to you, with a free rematchYour assistant reports to you, backed by an Account Manager and a free rematch. |
The best of both. Your assistant can use AI tools to draft, research and summarize faster, then checks every result before it reaches you or your clients.
How hiring works
From first call to first commit.
Every assistant is checked before you meet them, so your interviews are only with strong candidates.
Step 1
Free consultation
30 minutes on your inbox, calendar and priorities.
Step 2
Matched shortlist
Pre-vetted assistants who fit your stack, hours and budget.
Step 3
Vetted for you
Senior support experience · Inbox and calendar exercise · Written polish · Discretion
Step 4
Start working
A kick-off call sets up access and routines, and work starts.
Cost
What an Executive Assistant could cost you.
No pricing grid to squeeze into. We scope the role, hours and experience with you, then quote exactly that.
- Part-timeA few focused hours a day.
- Full-timeOne assistant, dedicated to you.
- TeamSeveral roles, managed together.
Example yearly cost, full-time
$62,000 salary + 30% benefits and overhead
$16/hr × 40 hrs × 52 weeks
Illustrative figures only. Your quote depends on experience and hours. Try the savings calculator.
Projects
Bigger projects you can hand over.
Once your daily routines run smoothly, your assistant can take on projects that move the business forward.
Board and investor prep
Assembles board packs, tracks investor updates and keeps meeting materials on schedule.
Project coordination
Tracks cross-team initiatives you sponsor and reports progress against deadlines.
Event and offsite planning
Plans team offsites and client events, from venue shortlist to run-of-show.
Research briefs
Prepares background on people, companies and markets before key meetings.
- Pre-vettedInterview and skills test first.
- Account ManagerOne named person, always.
- Free rematchNo questions asked.
- Decisions stay yoursYour assistant drafts and coordinates, but commitments and approvals are made by you.
FAQ
Hiring an Executive Assistant: your questions.
What does a virtual executive assistant actually do each day?
Typically they clear and summarize your inbox, manage your calendar, prepare for upcoming meetings, chase action items and handle travel and expenses. You agree the exact scope on the free consultation and adjust it as trust builds.
Can they manage my email without sending things I wouldn't?
Yes. Most executives start with drafts for approval, then let their assistant send routine replies once the tone is right. You decide which messages they can send alone and which always come to you.
Will they work my hours if I'm in a different time zone?
Yes. Your assistant works the hours you agree, whether that's your full business day or a block that overlaps your mornings so the inbox is clear when you start.
Which tools do they know?
Our candidates are comfortable in Google Workspace and Microsoft 365, plus common tools like Zoom, Slack, Asana and Notion. They work inside your accounts rather than asking you to change systems.
How fast can I get an executive assistant?
After the free 30-minute consultation, most clients meet pre-vetted candidates within days. Once you choose, a kick-off call sets up access and routines.
How is confidential information protected?
Your assistant signs an NDA and works only with the access you delegate. You stay the owner of every account and access is removed when the placement ends.
Can my assistant support my leadership team too?
Yes. You can extend hours to cover a co-founder or senior colleague, or add a second assistant. Your Account Manager helps you set clear priorities so nobody competes for time.
What if my assistant isn't the right fit?
Tell your Account Manager and we'll arrange a free rematch, no questions asked. We use what didn't work to make the next match better.
Hire an Executive Assistant with AssistHubPro.
A free 30-minute consultation and a real reply within 24 hours. No obligation.
- 1We reply within 24 hoursA real person reads every request and replies with a clear next step.
- 2Free 30-minute consultationWe scope the role, the hours and the tools you use.
- 3Meet your matchesInterview pre-vetted assistants and choose who joins.
- Pre-vetted
- Free rematch
- Account Manager