Hire a Transcriptionist who catches every word.
Turn recordings into accurate, searchable text without the late-night replays. A pre-vetted transcriptionist delivers clean transcripts in your format and on your schedule.
- Express Scribe
- Otter.ai
- Descript
- Rev
- Microsoft Word
- Google Docs
Overview
What does a Transcriptionist do?
Recordings pile up fast: research interviews, board meetings, podcast episodes, focus groups, webinars, client calls. Automatic transcription gets you a rough draft, but it mishears names, merges speakers, drops technical terms and leaves you correcting it line by line.
A transcriptionist turns audio and video into text you can actually use. They listen carefully, identify each speaker, spell names and industry terms correctly, add timestamps where you need them, and follow your chosen style, whether that's verbatim for research or clean read for publishing. Unclear passages are marked rather than guessed.
AssistHubPro matches you with a transcriptionist who has worked with your kind of recordings and terminology. You upload files to your own storage. Your transcriptionist returns finished transcripts on the schedule you agree, ready to quote, analyze, caption or publish.
- Interview transcription
- Meeting minutes
- Podcast and video transcripts
- Verbatim or clean read
- Timestamps
Skills and stack
Every recording, turned into usable text.
The day-to-day work your transcriptionist owns, in the tools your team already uses.
- Interview transcriptionTranscribes one-to-one and group interviews with clear speaker labels for research, journalism or hiring.
- Meeting minutesTurns recorded meetings into full transcripts or concise minutes with decisions and actions listed.
- Podcast and video transcriptsProduces clean, readable transcripts for show notes, blogs and accessibility.
- Verbatim or clean readFollows the style you choose, keeping every pause and filler word or tidying speech for reading.
- TimestampsAdds timestamps at intervals or at speaker changes so you can jump straight to the moment in the recording.
- Captions and subtitlesCreates timed caption files for video platforms and social clips.
- Terminology glossariesKeeps a running list of names, products and technical terms so spelling stays consistent across files.
- Proofing machine transcriptsCorrects and formats drafts from automatic tools when that's the faster route.
Tools they already know
- Express Scribe
- Otter.ai
- Descript
- Rev
- Microsoft Word
- Google Docs
- Dropbox
- Zoom
Your transcriptionist works from recordings in your own shared storage with access to the folders you choose, and you own every file and transcript.
Human vs AI
Why a Transcriptionist beats AI on its own.
AI tools are quick at first drafts. A dedicated transcriptionist turns them into finished work you can trust, inside your business.
| Topic | AI aloneAI tools on their own | Your transcriptionistYour Transcriptionist |
|---|---|---|
| Knows your business | ||
| Knows your business | Starts from zero each timeStarts from a blank prompt every time you ask. | Remembers your clients and preferencesLearns your clients, preferences and way of working, and remembers them. |
| Judgment calls | ||
| Judgment calls | Can be confidently wrongFollows patterns and can sound certain when it is wrong. | Checks facts and asks before actingSpots the exception, checks the facts and asks you before acting. |
| Follow-through | ||
| Follow-through | Waits for the next promptAnswers when asked, then waits for the next prompt. | Owns each task until it is doneOwns the task from start to finish and follows up until it is done. |
| Relationships | ||
| Relationships | Can't build trustCan't build trust with the people you work with. | Part of your team to clientsTalks to your clients, vendors and team like part of your company. |
| Works in your tools | ||
| Works in your tools | Output needs copying overNeeds someone to copy its output into your systems. | Works inside your accountsWorks inside your accounts, with access you control. |
| Accountability | ||
| Accountability | Nobody stands behind itNobody stands behind the result. | Reports to you, with a free rematchYour transcriptionist reports to you, backed by an Account Manager and a free rematch. |
The best of both. Your transcriptionist can use AI tools to draft, research and summarize faster, then checks every result before it reaches you or your clients.
How hiring works
From first call to first commit.
Every transcriptionist is checked before you meet them, so your interviews are only with strong candidates.
Step 1
Free consultation
30 minutes on your your recordings, formats and turnaround.
Step 2
Matched shortlist
Pre-vetted transcriptionists who fit your stack, hours and budget.
Step 3
Vetted for you
Accuracy test · Style guide task · Listening and English skills · Confidentiality
Step 4
Start working
A kick-off call sets up access and routines, and work starts.
Cost
What a Transcriptionist could cost you.
No pricing grid to squeeze into. We scope the role, hours and experience with you, then quote exactly that.
- Part-timeA few focused hours a day.
- Full-timeOne transcriptionist, dedicated to you.
- TeamSeveral roles, managed together.
Example yearly cost, full-time
$40,000 salary + 30% benefits and overhead
$15/hr × 40 hrs × 52 weeks
Illustrative figures only. Your quote depends on experience and hours. Try the savings calculator.
Projects
Bigger projects you can hand over.
Once your backlog is under control, your transcriptionist can help you get more value from what's been recorded.
Research coding support
Tags transcript passages by theme so researchers can start analysis faster.
Content repurposing
Pulls quotes, summaries and highlights from transcripts for articles and social posts.
Translation-ready transcripts
Formats transcripts with segment breaks that make translation and dubbing smoother.
Archive digitization
Works through older audio and video archives and builds a searchable transcript library.
- Pre-vettedInterview and skills test first.
- Account ManagerOne named person, always.
- Free rematchNo questions asked.
- Recordings under NDAConfidentiality agreements cover every recording, transcript and the people speaking in them.
FAQ
Hiring a Transcriptionist: your questions.
What kinds of recordings can a transcriptionist handle?
Interviews, meetings, focus groups, podcasts, webinars, lectures, earnings calls and video content. Tell us your typical recordings and we'll match someone with the right experience.
How accurate are the transcripts?
Your transcriptionist listens to every passage, checks names and terms against your glossary and marks anything genuinely inaudible. Clear recordings give the best results, and you'll get a straight answer if audio quality is a problem.
Can they work with technical, legal or medical terms?
Yes. We match on subject experience where it matters, and your transcriptionist builds a glossary of your terms during onboarding. Any legal or medical content stays as a record and is never interpreted.
Do you offer verbatim and clean read?
Both. Verbatim keeps every word, pause and filler for research or legal use. Clean read removes false starts and fillers for publishing. You can choose per file.
How fast are transcripts delivered?
Turnaround depends on recording length, audio quality and the hours you book. Your Account Manager helps you set a schedule that keeps your backlog clear.
Which tools and file formats do they work with?
Common audio and video formats from Zoom, Teams, phones and recorders, delivered as Word, Google Docs, plain text or caption files. They can also correct drafts from Otter, Descript or Rev.
Who owns the recordings and transcripts?
You do. Files stay in your storage, transcripts are delivered to your folders, and everything belongs to your business.
What if the transcriptionist isn't the right fit?
Tell your Account Manager and we'll find a new match, free, with no questions asked. Your style guide and glossary go straight to the next person.
Hire a Transcriptionist with AssistHubPro.
A free 30-minute consultation and a real reply within 24 hours. No obligation.
- 1We reply within 24 hoursA real person reads every request and replies with a clear next step.
- 2Free 30-minute consultationWe scope the role, the hours and the tools you use.
- 3Meet your matchesInterview pre-vetted transcriptionists and choose who joins.
- Pre-vetted
- Free rematch
- Account Manager